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Posted on 02 Jul 2019

VAHI reached a milestone in the VHIMS reform program last month as we shared the new VHIMS minimum dataset with Victorian public health services and key stakeholders.

The Victorian Health Incident Management System (VHIMS) is a standardised dataset designed to collect clinical and occupational health and safety (OH&S) incidents, hazards and feedback (complaints, compliments and suggestions) in Victorian public health services.

The new VHIMS minimum dataset comprises the data items that Victorian public health services will be required to collect and submit to VAHI to support statewide reporting.

The VHIMS minimum dataset will provide meaningful incident data that will be reported to Victorian public health services. The reports will identify statewide patterns and trends as well as areas for improvement.

VAHI developed the minimum dataset through consultation with Safer Care Victoria, the Department of Health and Human Services, the Australian Nursing and Midwifery Federation, the Mental Health Complaints Commissioner, the Office of the Chief Psychiatrist, the Victorian Managed Insurance Agency and WorkSafe. VAHI also carried out a review of what is currently being collected in other jurisdictions across Australia.

An advisory group comprised of representatives from Victorian public health services, the Department, and Safer Care Victoria also assisted in the development.

VAHI followed recommendations from stakeholders and the advisory group that requested a strong focus on data items required to monitor trends and support statewide reporting, rather than data items required for individual incident investigation and management.

The minimum dataset covers clinical and OH&S incidents. Collection of feedback information will be the focus in the future as we continue to develop and refine the dataset.

We used a set of guiding principles to develop the minimum dataset, based around relevance, utility, collectability, reliability, applicability, and being evidence-based. The data items selected can be grouped into the broad categories of:

  • general incident information
  • who was involved?
  • when did it happen?
  • where did it happen?
  • what happened?
  • why and how did it happen?
  • actions taken.

Victorian public health and community services covered by VHIMS Central arrangements  have commenced collecting the new VHIMS MDS.

A statewide tender is underway to establish a panel of suppliers of incident management and feedback systems for those Victorian public health services not covered by VHIMS Central arrangements, with the panel anticipated to be in place by the end of 2019.

Health services impacted by the tender arrangements will be required to collect and submit the new VHIMS MDS after they transition to their preferred incident and feedback management systems. This will support VAHI’s routine statewide reporting of VHIMS data.

In the interim, until Victorian public health services transition to their new system providers, VAHI will continue to receive the current quarterly VHIMS data extract through the Department’s secure data exchange.

For more information about the minimum dataset, please contact Paula Wilton, Director, Clinical Analytics and Outcomes Research, on or 03 9096 1896.

Download the VHIMS minimum dataset

Page last updated: 03 Jul 2019