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Posted on 11 Dec 2019

In late November, we were pleased to release the new report Victorian Health Incident Management System (VHIMS) reported incidents to Victorian public health services.

VHIMS is a standardised dataset designed to collect clinical incidents, occupational health and safety (OHS) incidents, hazards, and consumer feedback (compliments, complaints, and suggestions) in Victorian public health services.

This is the first time that VHIMS incident data have been reported at a statewide level. The report uses VHIMS data submitted by Victorian public health and community health services from July 2017 to December 2018. It includes a summary of all reported incidents, as well as further analysis of both clinical (patient/client/resident) and OHS (staff) incidents.

This report aims to provide health services with information to stimulate important conversations about how current reporting practices may be improved. Victorian public health services can compare the data from the statewide report with their local reports to see how they compare to their peer group. The results will assist teams to identify opportunities to drive quality and safety improvements.

VAHI would like to thank the Victorian public health services that have contributed data for statewide reporting purposes, and the health service staff who have contributed to informing the VHIMS program of reforms.

This is the start of the journey in VHIMS statewide reporting. We plan to produce the report every six months and will continue to engage with the sector to ensure future reporting meets the needs of Victorian public health services.

VHIMS statewide tender update

As part of the VHIMS reforms, VAHI and the Department of Health and Human Services are running a statewide tender process to assist Victorian public health services to select a provider for their VHIMS incident and feedback system.

This applies to the 86 Victorian public health services that are not part of VHIMS Central arrangements. There are 39 Victorian public and community health services that have their incident management arrangements subsidised by the Victorian Government through the VHIMS Central arrangements. These services are now using the new VHIMS Central Solution (VHIMS CS).

Whatever option Victorian public health services choose, they need to ensure their VHIMS incident and feedback management system can submit the new VHIMS Minimum Dataset (VHIMS MDS) to VAHI by end June 2021. 

We are offering four options for the 86 Victorian public health services:

  1. Join VHIMS CS. Health services have the option of joining the 39, mostly small, Victorian public and community health services currently using the VHIMS CS.
  2. Use a modified instance of the VHIMS CS. Health services have the option of using the statewide tender panel to select a preferred supplier to implement a modified version of the VHIMS CS and transmit the new VHIMS MDS via the Applied Programming Interface (API).
  3. Continue to use their current supplier of VHIMS after modification to ensure compatibility with the VHIMS MDS and transmit the VHIMS MDS via the API.
  4. Negotiate with a new supplier for the introduction of a bespoke platform and transmit the VHIMS MDS via the API.

Only options 1 and 2 will be available through the statewide tender arrangements. Victorian public health services that choose options 3 or 4 will be responsible for their own arrangements.

For more information about the VHIMS report or statewide tender, please contact Megan Goadby, Manager, Safety and Surveillance, via megan.goadby@vahi.vic.gov.au

Page last updated: 12 Dec 2019